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Skip Navigation Links Home : : Our Community : : Sport and Recreation : : Sportsfields : : Sports Event Application Form - Casual

Email Link   Sports Event Application Form - Casual

  • Casual Sports Field Usage is for one off events outside of a clubs seasonal agreement or for organised commercial or informal sporting activities. Eg Gala, carnival, coaching or tournament days.
  • Tentative bookings can be made to allow (1) one week to submit an application form.
  • A certificate of currency for Public Liability Insurance with a minimum of ($20) twenty million dollars coverage is required.
  • Licenced clubs must be contacted prior to the submission of the application form to be advised of usage and to ensure there is no conflict of use and for access to facilities. For contact details refer to Community Directory on Council's website
  • Applications must be received a minimum of (10) ten weeks prior to use.
  • Payment is required with applications received under (10) ten weeks. This must be posted with a cheque or money order made payable to Tweed Shire Council.
  • Any associated fees are non refundable and must be paid prior to the issue of the licence. Refer to Council's fees and charges
  • Invoicing can take up to (20) twenty working days to process. Ensure applications are received in a timely manner to allow invoices to be processed and paid. Fees must be paid prior to licences being issued.
  • Check Council's website for sports field closures prior to your event
  • No back up bookings. If your event is cancelled due to weather closures, contact Recreation Services on 02 6670 2616 for alternative date/s.
  • Ensure that a copy of your licence is available on the day/s of your event if requested by a Council officer.
  • No licence renders any insurance policy null and void.
* Required Field

A1. Applicant

Organisation *
Contact Name *
Postal Address *
Suburb State Post Code
Telephone * Mobile
Email address *

A2. Event Information

Event/Activity Information
No of Participants No of Spectators

Day/s Required

Please provide sports field and day/time information below. To add another day and/or sports field, click on '+ Add Another Day/Sports field'
Day: Date: Start time: Finish time:

+ Add another Day/Sports field

A3. Other Information

  I have contacted the relevant licenced sports club(s) to ensure that there is no conflict of use and for access to facilities *
Contact details for relevant club committee members are found on the Community Directory. Do not submit this form until confirmation has been received from the club.

Club: Committee member:

+ Add another Club/Committee member
Will toilets be required?
If toilets are locked (not public), have arrangements been made with Sports Clubs to gain access? Detail who and executive position. Council will not open toilets unless licensee instructs to do so.
Will food or beverages be sold? Please provide details
What noise impacts are expected?
Detail source of noise, times etc. loud speakers, generators etc.
Proposed litter management
How will parking be provided and managed?
Additional Information

A4. Legal Documentation

Certificate of Incorporation Number *
For enquiries phone Dept. Fair Trading on 13 32 20
Public Liability Insurance Document *
A minimum of $20,000,000 coverage is required
Please upload an electronic copy of your Insurance Policy document. Uploaded documents must be Adobe PDF, JPG of MSWord documents

Once you submit this application, you will receive a return email to the address provided above to confirm that we have received your request.

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